Administrative Assistant

Administrative Assistant
Reports to: Director of Development
Location: Boerne, Texas
Are you an organized, detail-oriented professional with a heart for ministry? Hill Country Daily Bread Ministries is looking for an Administrative Assistant to support our development team in furthering our mission. This role provides essential administrative support to the Director of Development and Development Staff, ensuring smooth day-to-day operations and successful donor engagement.
Key Responsibilities:

• Prepare and process daily donor thank-you letters and maintain an accurate email contact list.
• Take meeting notes when required.
• Generate, format, and proofread Donor Perfect reports.
• Coordinate large-scale newsletters and campaign mailings, including scheduling and handling bulk mailings.
• Manage appointments, prepare training materials, and set up training rooms as needed.
• Order office supplies, name tags, and business cards.
• Provide hands-on event support for Development team activities.
• Assist with annual fundraising campaigns and the Vision Dinner Fundraiser.
• Contribute to special projects and grant management support.

• Passion for the mission of Hill Country Daily Bread Ministries.
• Minimum 3 years of experience in administrative support or a related field.
• Strong professionalism, leadership, and confidentiality in handling sensitive materials.
• Excellent writing and communication skills.
• Ability to learn quickly, adapt, and manage multiple tasks with attention to detail.
• Proficiency with office equipment (copiers, scanners, etc.).
• Flexible, self-motivated, and creative problem-solver.

• Proficiency in Microsoft Office (Word, Excel, Teams).
• Experience with OneNote (a plus).
• Familiarity with CRM donor databases (a plus).